PharmaCare is the only dental practice management software built specifically for Kenyan clinics — with full KRA eTIMS compliance, M-Pesa support, and WhatsApp reminders. Used in Nairobi, Mombasa, Kisumu and beyond.
Purpose-built for Kenyan dental clinics — not a generic global software adapted for Kenya. Every feature reflects how Kenyan practices actually work.
Every invoice is automatically submitted to KRA in real-time the moment a patient pays. No manual uploads, no risk of penalties, no stress during tax audits. Fully compliant with KRA eTIMS requirements.
Automatic reminders sent directly on WhatsApp — the app every Kenyan patient already uses. Reduce no-shows by up to 60% with zero effort from your receptionist.
Full patient history with FDI dental chart, treatment notes, prescriptions, and uploaded X-rays — all in one place. Works on any computer or tablet, even with slow internet.
Visual calendar with day, week and month views. Multi-dentist scheduling, walk-in management, and automated reminders. Always know who's coming next and eliminate double bookings.
Generate bills for NHIF and private Kenyan insurance providers. Track co-payments, pending claims, and reimbursements without spreadsheets or paper chasing. Pre-configured for Kenya.
Keep working during internet outages. PharmaCare stores data locally and syncs automatically when your connection returns — critical for clinics in all areas of Kenya.
Track all dental supplies and consumables. Get automatic low-stock alerts before you run out. Preloaded with 68 common dental items at Kenyan supplier prices.
Daily, weekly, and monthly financial reports in Kenyan Shillings. Know exactly how much your clinic earned and which treatments are most profitable.
Record M-Pesa, cash, bank transfer and card transactions — all in KES. Every payment automatically generates the correct eTIMS invoice and updates the patient's account in real-time.
No technical skills needed. Our team handles everything — you just start seeing patients.
Message us and we'll schedule a free demo at a time that works for you. See the full software running on a real clinic — no obligation, no pressure.
We install and configure PharmaCare within 24 hours — including importing your existing patient records from Excel, paper registers, or your old software.
Your team gets a full walkthrough. From day one, every invoice is eTIMS-compliant, every appointment is tracked, and every patient gets a WhatsApp reminder.
Most dental software was built for India, Europe, or the US — then "adapted" for Africa. PharmaCare was designed from scratch for African clinics.
| Feature | PharmaCare 🇰🇪 | Generic Global Software |
|---|---|---|
| KRA eTIMS integration | Native, automatic | Not available |
| Pricing in Kenyan Shillings (KES) | Always in KES | USD only |
| M-Pesa payment tracking | Built-in | Not supported |
| Offline mode (works without internet) | Full offline mode | Cloud only |
| WhatsApp appointment reminders | Automatic | ⚠ SMS only (extra cost) |
| Kenyan insurance providers (NHIF) | Pre-configured | Manual setup |
| WhatsApp support in your timezone | WhatsApp & phone | ⚠ Email only, slow |
| Data stays on your machine | Your server, your data | Stored abroad |
| Setup & data import included | Done for you, 24h | ⚠ Extra cost, weeks |
PharmaCare is deployed in clinics across Kenya's major cities and growing towns.
All plans include KRA eTIMS compliance. No setup fee. 14-day free trial on every plan. Cancel anytime.
Solo dentist · up to 1,000 patients/month
Up to 3 dentists · up to 5,000 patients
Multi-branch dental groups
Real feedback from dental practices using PharmaCare across Kenya.
"Before PharmaCare, I was manually filing KRA invoices every evening — sometimes 2 hours of work. Now it's completely automatic. I've not had a single penalty in 8 months."
"My patients love the WhatsApp reminders. No-shows went from 30% to under 8%. The software paid for itself in the first month from appointments I would have lost."
"The setup took less than a day and the team imported all our old patient records. The support on WhatsApp is faster than any software I've used before. Genuinely impressive."
Everything you need to know before getting started.
Yes. PharmaCare automatically generates and submits a KRA eTIMS compliant electronic tax invoice for every patient payment in real-time. You do not need to do anything manually. Your clinic is always compliant, even during a KRA audit.
The Kenya Revenue Authority (KRA) requires all businesses, including dental clinics, to issue eTIMS-compliant electronic tax invoices. Clinics that fail to comply face penalties starting at KES 50,000 per audit. PharmaCare eliminates this risk completely by automating every submission.
Most clinics are fully set up within 24 hours. Our team handles the installation, configuration, and staff training remotely via WhatsApp and video call. If you have existing patient records in Excel or another system, we import them at no extra cost.
Yes. PharmaCare has a full offline mode — you can continue seeing patients, recording treatments, and printing invoices even without internet. All data syncs automatically when your connection returns. This is essential for clinics in all parts of Kenya.
PharmaCare records M-Pesa, cash, bank transfer, and card payments — all in Kenyan Shillings. Every payment automatically generates the correct eTIMS invoice and updates the patient's account balance in real-time.
Yes. PharmaCare installs on your own clinic computer — your data stays in Kenya, in your clinic. Access is protected by individual passwords and a role-based permissions system. Your receptionist can manage appointments without seeing financial reports.
Yes. Every plan includes a 14-day free trial with all features enabled — including KRA eTIMS compliance, offline mode, and WhatsApp reminders. No credit card required. You only pay if you decide to continue after the trial.
Yes. PharmaCare supports multiple dentists with separate patient lists, appointment schedules, and revenue tracking per dentist. The Clinic plan supports up to 3 dentists. For larger groups or multi-branch clinics, the Group plan is available with a custom quote.
Practical articles to help you run a more efficient and compliant dental practice in Kenya.
A practical comparison of dental practice management software in Kenya, what to look for, and the mistakes most clinics make when choosing.
Read article KRA ComplianceEverything a dental clinic owner needs to know about KRA eTIMS requirements in 2026 — what it is, who it applies to, and how to comply automatically.
Read article Practice ManagementKenyan dental clinics lose 20–35% of revenue to no-shows. Here's how WhatsApp reminders and smart scheduling can recover most of that revenue.
Read articleNo credit card. No setup fee. KRA eTIMS compliant from day one. Full setup by our team in under 24 hours.
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